Office Software Essay

In a typical organization for type Exxon Mobile trade protection, uses an office automation computer parcel system named as e-integrate which successfully manages the diverse integrations of data sharing among each other. The group quislingism bundle utilize is named as e-communicate which eachows altogether the employees of the organization in accordance to their departmental rules and regulations.Advantages of business office Automation software systemThe advantages of an office automation and group coaction software can be attributed to effectively manage the resources like office employees and jobs. The database containing each(prenominal) the dispositions of the employees and the resources at use would make sure to bring the right gist of detail for working with it when needed. The record also facilitates the selectment of efficient data retentiveness and to maintain a standard practice for handling records. some other advantage would be to record e actu alt ogethery task d integrity and to record astronomical useful data of divers(a) transactions, issues and various exceptional situations which whitethorn be required as audit trail. The large data and its connecter would also assist the higher management for preparing MIS reports.Automation also enables one to figure out the achievement of the set of objectives that the business is about to decide. The various business processes can be effectively managed and must be synchronized come up for implementing the processes in action. The effective gain of the business processes can be measured only through the automation of business tasks. It efficiently keeps a record of every business objective and the process to execute in every way.The prime importance is the way the organization distributes data and experience among various resources mainly the human resources. The way one views data depending on the right and privileges one possess, makes sure that all the various views are well regularized pertaining to correct use and safety of the data. The business objectives are recorded and the very data integration and sharing is done at a large scalesDemerits of Office automation systemThe primary impairments of office automation softwares is that it is too expensive to maintain and periodic updates are not possible at all times, the maintenance cost is high as concrete technical batch is required for getting the job done. another(prenominal) aspect is to take care of the evolution of the software which changes in the propellent business environment.IITB.ac.in (2008) mentions that another demerit is the high dependence on much(prenominal) software makes it quite difficult to trust any human existence on breeding and would derive all trust on the software which further may cripple the office operations on a case of disaster.Advantages of Group collaboration softwareThe group collaboration software makes it easy to communicate among peers and external business units. The advantage would be to fetch converse and effectively obtain data for functioning in the risky business scenario. The group collaboration software also makes sure that all the various communication channels are maintained well for entropy distribution in a timely and correct manner so that one is able to fetch the right perspective for doing their job.The group collaboration software helps one to video conference with clients, suppliers, manufacturers and save a component of time and money. They can forward samples, brochures and resource materials and lots more.Large blame sharing is made possible using such collaboration software which would enable one to fetch the detailed information about a particular decision (Hyperoffice.com, 2008). Large decision parameters would make sure that all the various domains of employees are catered to their information needs.Disadvantages of Group collaboration softwareThe biggest disadvantage of the group collaboration software is that the communication would always be reliant on such software use only and employees would neglect any form of human in person communication. Although the company associated would cut cost but would fetch the mechanical way of taking care of communication aspects.Over dependence on the software would make sure that all the various communication mediums would not be trusted no more. A huge amount of dissatisfaction would prevail and would incorporate only transferring of data and messages through the electronic medium.The disaster recovery schemes are much not taken care resulting in huge risk of data loss and thereby information loss in the process. The disadvantage is the high degree of information sensitivity is high so several communications are often recorded and leads to disaster when the software collapses.The office automation and group collaboration softwares are used in Exxon Mobile security with an intention to fetch better methods to organize information for its effe ctive storage and efficient retrieval techniques. The basic purpose for fetching the right stress towards handling information would be served for making a right journey. On the other hand, the economy part of the automation software is quite enfeebling as the organization requires large scale investment, not only in one time installation but in periodic investments which require a lot of strategy in this direction.